How To Send A Fax Via Email Free – Fax may seem like a relic of the past to many, but government agencies and certain industries, such as healthcare, still rely on faxes for security concerns. Did you know that it is possible to send faxes online using any of the Google services, including Google Drive, Gmail, Docs, and Sheets? Services like CocoFax make this possible.
The privacy and security concerns surrounding online messaging services, that security, and the privacy afforded by faxmeasit remain a legitimate way of business communication, even in 2020. Naturally, Google does not provide fax technology integrated into its applications and services. Because Gmail and Google Drive don’t support sending and receiving faxes, you’ll need the help of a third-party provider (someone to flip media between analog phone signals and digital signals that email can handle better) and that’s where CocoFax comes in.
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CocoFax lets you send and receive faxes at home without a large and bulky fax machine. You don’t even need a phone line, everything is done online.
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Sending faxes from Gmail with CocoFax is not as difficult as it seems. In a few short steps, you can get a real fax number and start sending faxes to real fax machines around the world.
Step 1: The first step to faxing with Gmail is to create an account with an online fax service. For the purpose of this guide, we will use the CocoFax platform. When you create an account, you are given a 30-day free trial. You can also choose the Google fax number you want to have. You can use a regular email address to register, you don’t need to create a new one to start sending and receiving faxes online.
Step 2: Open your Gmail and click the “Create” button as you would when composing a regular email, and your fax will be created in the opened field. Sending a fax this way is not much different from sending a regular email.
Step 3: In the recipient field, where you usually add the recipient’s email address, prefix the recipient’s fax number and country code followed by the suffix “@cocofax.net”. For example, if the recipient’s fax number is 49803090 and the country code is 1, simply type “[email protected]” in the recipient field. In the Subject field, enter the subject of the faxed document. Next, type the fax number in the body of the email.
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Step 4: You can also attach documents to be faxed by clicking the ‘add’ icon. The document format can be anything you want. For example, you can attach a PDF just like you would send a regular email.
If you want to digitally sign documents and return them to the sender, you can use CocoSign’s sister service. You can digitally sign documents using a mouse, trackpad or stylus. Not all online fax services offer built-in electronic signature support, so you may need to look for an external option like the one described here.
With an existing online fax service account, you can receive faxes to anyone, anywhere. All you have to do is share your fax number with your customers or colleagues and they can send you a fax. Most importantly, you can access these faxes through your Gmail inbox. In essence, it’s the same as receiving email, but with the added privacy and security mentioned earlier.
If you just want to fax a document and don’t need to attach a message like you do with an email, you can also use CocoFax to fax documents directly to Google’s cloud services; Drivers, Documents and Papers. Here’s how to do this:
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Step 1: Click the add-on button on the right side of your Google Doc or Paper and search for and install the add-on for your online fax service provider, CocoFax. After installation, authorize the connection between your Google account and the fax service.
Step 4: After receiving the email from the recipient, the free fax service provider will send you a delivery report in about a minute.
When using Google Drive, Docs, and Sheets, you can send faxes to as many recipients as you want in a single action.
Not every internet fax service provider has a clear cancellation policy. You may be billed automatically monthly or biennially, as most online fax services require you to enter your credit card information when you sign up for their service. Before adding your card information, it’s important to make sure that you can cancel your subscription at any time you see fit and that the cancellation policies are clear enough otherwise.
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CocoFax charges cancellation fees and you can cancel and resubscribe at any time. This is a pay-as-you-go service, like Netflix or Spotify, with no long-term commitments.
You can try everything CocoFax’s all-in-one fax solution by signing up for a free 30-day trial. No commitment is required, and if you don’t like what you see, you can cancel without paying a penny during the trial period.
Three subscription levels are available if you decide to continue using CocoFax to send free faxes to anywhere in the world. The basic package starts at $12.99 per month, while the popular premium package costs $14.99 per month. There is also an enterprise tier for users that comes in at $24.99 per month. You can find all pricing details on the CocoFax website.
We have a partnership with the creators of the discussed service. However, this article was written with no bearing on the subject.
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ID4me is an online service that allows its users to log into many different online services with a single account. This is known as “single sign-on”.
Unlike the unique global features found in solutions like Google or Facebook, ID4me does not monitor or analyze the browsing habits of its users. ID4me will keep your surfing habits private.
Also, ID4me is non-commercial. It is an open standard maintained by a nonprofit organization. Anyone who wants to participate. This way users can freely choose between different ID4me providers and change the provider at any time. DO WE STILL NEED FAX?? Yes we do. Sometimes we may object to a situation where businesses or government agencies do not consider emailed documents and ask you to FAX them. Therefore, sending a fax via a computer is much easier than using a fax machine.
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Like traditional telephones, fax machines are connected to telephone lines. When sending a fax from a fax machine, the machine calls the specified number and therefore the document is transmitted over the phone.
Since the fax machine cannot connect directly to the Internet and uses telephone lines as its medium, there must be some kind of gateway that connects the Internet to telephone lines and enables faxing over the Internet.
Well, receiving a fax online is probably not free at all as it may involve paying money. You can register at https://en.efax.com or whatever fax service you use.
Thank you for reading our article and if you have any doubts/questions/suggestions, please feel free to comment below. If you found this article useful and informative, please share it with your circle. Using the contact form or using Facebook, Twitter, Google+ etc. You can contact us privately through social networking sites.
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